Poster Guidelines 2022
The following guidelines are designed to help you prepare a successful WSTS 2022 poster.
Tasks and Deadlines
Presentation Details
Tasks and Deadlines
Biography and Picture
- A picture and brief biography of each poster presenter will be posted on the 2022 WSTS website. If your poster profile does not already include your bio and photo, please submit a recent photograph and a one-paragraph biography as soon as possible.
Poster Submission
- Please submit a near-final draft of your poster using your Aventri log-in no later than Friday, April 15, 2022. A near-final draft will enable the co-chairs to review the poster and offer suggestions.
- A final version of your poster should be submitted no later than Monday, May 2, 2022.
Poster Shipping
- If possible, we recommend carrying your poster with you to be on the safe side of it arriving on time.
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If you are staying at the hotel and you prefer to ship your poster, it’s best for you to ship to the hotel and use your name so that’s it available to you when you check in:
Your Name, Your Date of Arrival
c/o Embassy Suites Denver Downtown Convention Center
1420 Stout Street
Denver, CO 80202 -
If you are not staying at the hotel, you can send it to Renee Stake by May 8, 2022. If you choose this option, please send an email to Renee Stake at rstake@atis.org so she knows to expect a poster shipment from you.
Renee Stake, ATIS, Arriving May 8, 2022
c/o Embassy Suites Denver Downtown Convention Center
1420 Stout Street
Denver, CO 80202
Workshop Registration
- All poster presenters must register as a conference attendee. Please register for the Workshop as soon as possible but preferably before April 20, 2022. Registering sooner than this date will ease the effort of preparing badges and other aspects of the conference. Poster presenters can register for the discounted speaker rate of $700. Click here to register and select ‘Speaker Pass’.
Hotel Reservations
- If you are planning to stay at the Embassy Suites Denver Downtown Hotel, please book as soon as possible to secure the discounted WSTS rate of $199 as this rate will sell-out. The hotel will hold the room block until April 15, 2022. Click here for more information on booking hotel accommodations.
COVID-19 Guidelines
- ATIS currently expects to host WSTS 2022 as an in-person event. One of our foremost objectives at the Workshop will be to protect the health and safety of all attendees. To do this, we will follow the guidelines set forth by the CDC, the State of Colorado and the City of Denver applicable at the time of the event. Pursuant to these guidelines, we require all attendees to be fully vaccinated (two weeks after receiving two doses of a two-dose vaccine or one dose of a single-dose vaccine) or provide a negative COVID test taken 48 hours prior to your arrival at the event. We will update you on any changes to the vaccination/testing requirements and will provide further information on COVID safety protocols and regulations as they become available.
Presentation Details
Poster Presentation
- As you prepare your poster, it is important to confirm that you have the appropriate permission(s) to use all information and images, including photos, contained in your poster. In addition, as a PDF of each poster will be shared on the WSTS website, any “proprietary” or “company confidential” markings must be removed. If you do not wish to have your poster shared on the conference website, please let us know ASAP.
- The maximum size for each poster is 36″ wide x 44″ high. A standard poster size is 36″ wide x 48″ high–that should still fit on the board, though it may hang below the board on the bottom. Posters should be printed on paper that can be easily attached to a cork-style bulletin board with push pins that will be provided for you. WSTS will not have the ability to print posters on-site so please bring these materials pre-printed.
- Poster Sessions will take place over two sessions–Poster Session #1 is on Tuesday, May 10th from 3:25-3:55 PM and Poster Session #2 is on Wednesday, May 11th from 3:10-3:40 PM in the Crestone Foyer. Please review the schedule here and be prepared to present your poster at the appropriate session.
- Posters should be hung between 7:30-8:30 AM on Tuesday, May 10th and should remain in place until the close of Wednesday’s Workshop presentations. All presenters must remove their posters no later than 30 minutes following Workshop presentations on Wednesday, May 11. WSTS is not responsible for posters left on boards following the Workshop’s conclusion.
- Poster presentations should visually guide attendees through the basics of the paper displayed on the poster board while the presenter answers questions and focuses on explanation and clarification of the key elements of the work. The poster presentation format is less formal and more interactive than a Workshop session as it provides the opportunity for attendees to engage in discussion and to have one-on-one interactions with fellow attendees and the presenter.
- Help is available. Poster Session Committee Members will work directly with presenters to clarify any questions.
Poster Submission Deadlines
- A near-final draft of your poster is due by Friday, April 15th.
- The final version of your poster is due by Monday, May 2nd.
Thank you for complying with these guidelines to help WSTS retain its reputation as the premier timing and synchronization event.